Employee Leasing – PERSONNEL SERVICE

Employee leasing, also known as temporary work or employee rental, is becoming an increasingly popular solution in the dynamically changing job market. In times of labor shortages and the need for flexible human resource management, companies are increasingly turning to this form of employment, as it allows for quick adjustment of the workforce volume to the changing needs of the business.

11,000 FTE

This is the number of temporary workers working with us every month

500

Satisfied customers in Europe

2,700

Temporary workers employed in a single workplace

450+

We recruit weekly

11,000 FTE

This is the number of temporary workers working with us every month

500

Satisfied customers in Europe

2,700

Temporary workers employed in a single workplace

The provisions of the Temporary Employment Act clearly indicate that temporary work can only be assigned when the employee performs work of an occasional, seasonal, or periodic nature, or when its completion by directly employed workers is not possible within the specified time. It is also possible to assign temporary work when the employee performs duties belonging to an absent permanent employee during their absence (substitution).

In the case of employee leasing, the maximum duration of temporary work performed by a specific employee is 18 months within a 36-month period. An exception applies to temporary employment as a replacement for an absent employee. In this case, the maximum period for using the services of a leased worker is 36 months. After this period, the user employer either hires the individual on a permanent contract or the temporary employment agency can assign them to work for another client.

Temporary workers can be employed under temporary employment contracts and civil law contracts (contracts of mandate). It is important that work based on a mandate agreement is only assigned to employees when it is justified by the nature of the work and the way it is performed.

After signing a contract with a certified temporary employment agency, the company no longer needs to handle various tasks and formalities related to employee recruitment. The employment agency takes care of recruiting candidates, signing contracts, maintaining personal records, calculating and paying salaries, and legalizing employment for foreign workers.

This way, the client, the User Employer, gains employees who are ready to start work without involving their own HR resources.

The provisions of the Temporary Employment Act clearly indicate that temporary work can only be assigned when the employee performs work of an occasional, seasonal, or periodic nature, or when its completion by directly employed workers is not possible within the specified time. It is also possible to assign temporary work when the employee performs duties belonging to an absent permanent employee during their absence (substitution).

In the case of employee leasing, the maximum duration of temporary work performed by a specific employee is 18 months within a 36-month period. An exception applies to temporary employment as a replacement for an absent employee. In this case, the maximum period for using the services of a leased worker is 36 months. After this period, the user employer either hires the individual on a permanent contract or the temporary employment agency can assign them to work for another client.

Temporary workers can be employed under temporary employment contracts and civil law contracts (contracts of mandate). It is important that work based on a mandate agreement is only assigned to employees when it is justified by the nature of the work and the way it is performed.

After signing a contract with a certified temporary employment agency, the company no longer needs to handle various tasks and formalities related to employee recruitment. The employment agency takes care of recruiting candidates, signing contracts, maintaining personal records, calculating and paying salaries, and legalizing employment for foreign workers.

This way, the client, the User Employer, gains employees who are ready to start work without involving their own HR resources.

In today’s fast-paced business world, flexibility in human resource management is key to success. At Personnel Service, we demonstrate that effective leasing and temporary staffing can significantly impact the growth of companies across various industries.

450

Recruitments per week

24/7

We recruit 7 days a week

Bilingual coordinators, constant
monitoring of employee performance.

E-commerce
logistics

Food
production

Industrial
production

Automotive

Window industry

RTV&AGD

In industries characterized by seasonal increases in orders, companies often face the challenge of quickly scaling human resources while maintaining flexible employment structures and keeping labor costs at a similar level. One example is the logistics sector, which during seasonal peaks, can double its workforce.
How do we help fulfill orders in warehouse logistics?

We provide personnel in the shortest time possible - up to 60 - 80 people per week to one client.

We support onboarding and training staff - we believe that a well-introduced employee works more efficiently.

Planning Day-by-Day - thanks to dedicated communication channels, our coordinators are in constant contact with employees, allowing us to plan schedules even with short notice.

We guarantee employment flexibility and maintain a positive employer branding - after the peak is over, 75% of temporary workers find employment with other clients.

Temporary work is a tailor-made solution for industries like e-commerce, where dynamics and seasonality require rapid responses.

In industries characterized by seasonal increases in orders, companies often face the challenge of quickly scaling human resources while maintaining flexible employment structures and keeping labor costs at a similar level. One example is the logistics sector, which during seasonal peaks, can double its workforce.
How do we help fulfill orders in warehouse logistics?

Flexibility in employment - we enable quick increases in workforce during high production seasons and cost reduction when there is less work.

Cross-border recruitment - by recruiting workers from Ukraine, Moldova, but also India, Nepal, or the Philippines, we successfully fill vacancies where there are shortages in the local labor market.

We guarantee operational support - the leasing agreement includes not only recruitment but also all personnel formalities such as work time tracking, wage payments, legalizing foreign workers’ employment, and dealing with control authorities.

Try & Hire formula - we allow testing employees in real production conditions before they are permanently hired. This minimizes recruitment errors and helps find reliable long-term employees.

Temporary work is a tailor-made solution for industries like e-commerce, where dynamics and seasonality require rapid responses.

The automotive sector is highly sensitive to changes in economic conditions. Demand fluctuations, disruptions in supply chains, or order declines can have an immediate impact on production levels and consequently on staffing needs. At Personnel Service, our collaboration with the automotive industry is in our DNA. We effectively respond to challenges and support businesses in this sector by providing:

Stability in unstable times - thanks to employee leasing services, companies can avoid drastic workforce changes, such as sudden layoffs or mass recruitments. This helps maintain a positive employer image and motivation among permanent employees.

Lower employee hiring costs - the costs related to recruitment (recruitment marketing, posting ads, cost of recruitment specialists) are covered by the employment agency. It also signs the contract with the employee and pays their wages, which helps avoid excessive growth in the client's internal structures (back office) and reduces costs related to employment increases.

The possibility of avoiding costly and wrong recruitment decisions - temporary employees can be hired on a Try & Hire basis, which allows testing and training them before permanent employment in the company. 🎲

Cross-border recruitment and scalability of large employee volumes - we enable companies to hire skilled specialists and manual workers who are available in foreign markets. During periods of increased production demand, we can supply up to several hundred workers in a short time.

The automotive industry needs flexibility to survive changing economic conditions. Temporary work not only provides savings but also allows businesses to react to changes without destabilizing the organizational structure.

Industrial production is one of the key sectors where efficiency and continuity of operations are absolutely crucial. Fluctuating demand, seasonality, rising labor costs, and recruitment difficulties are everyday challenges that companies in this industry face. At Personnel Service, we support manufacturing companies by providing comprehensive HR solutions that address their biggest needs:

Flexible employment during periods of increased demand - signing a leasing agreement allows for quick scaling of employment during peak production times, such as seasonal peaks or large orders, while also enabling staff reductions without the need for mass layoffs.

Comprehensive employee leasing services - we not only recruit and employ workers from Poland and abroad but also provide accommodations, employee transport, restorative meals, and even foreigner-friendly medical care. We operate holistically, supporting both our clients and employees.

Support in training and adaptation of new employees - we provide support in onboarding and preparing employees for work on production lines, minimizing the risk of downtime and errors. ✈️

We reduce employee turnover problems - thanks to our recruitment processes and ongoing support in staff management, we help reduce turnover and build a stable team. Our audit department continuously monitors the quality of candidate, employee, and client service. This allows us to improve every day.

Industrial production is an industry that requires fast and flexible solutions. Our HR services help companies maintain operational efficiency while minimizing costs and employment risks. Collaborating with Personnel Service guarantees stability and proven solutions in a dynamic market.

01.

When is it worth implementing employee leasing services

Companies usually decide to use employee leasing services when:

They want to ensure workforce flexibility – temporary staffing agency services allow for quick filling of vacancies during periods of increased demand and simultaneously enable efficient reduction of staff when demand drops.

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Their business is characterized by large demand fluctuations or seasonality – thanks to the ability to lease employees from an external staffing provider, the company can cope with increased business activity during seasonal peaks.

They want to fill short-term staffing gaps – during the holiday season, when the volume of vacations is higher and staffing shortages affect key areas of the company’s operations, many businesses decide to use employee leasing, which avoids long-term employment.

Additional orders arise that cannot be fulfilled with the current staff – Leasing employees is a great solution when a company receives a new order it cannot fulfill on time with its current workforce. With the support of an agency, the client not only avoids burdening their own HR department but also does not have to increase headcount.

The local labor market lacks workers, or the company is struggling to find them – many companies decide to sign an employee leasing agreement when they cannot meet their staffing needs on the local labor market. Due to the growing labor shortages in Poland, many recruitment agencies now offer the option of leasing foreign employees, including leasing workers from Ukraine.

Lack of know-how regarding recruitment and legal employment of foreigners – when hiring employees from abroad, knowledge of both Polish laws governing their stay and work, as well as the regulations of their local labor markets, is necessary. This makes it easier and quicker to reach candidates and encourage them to work in Poland.

They want to save time and resources – with the support of a recruitment agency, businesses do not need to run their own recruitment processes, engage recruitment specialists, or bear the costs of posting job advertisements. Moreover, payroll administration, including the payment of wages to temporary employees, is handled by the staffing agency.

They want to test employees before hiring them permanently – the Try & Hire employee leasing service is gaining popularity among businesses. Hiring on a temporary contract can be treated as an extended probation period, during which the company can verify the candidate’s fit for the organization and position.

02.

What is the role of an employment agency in the temporary employment process?

The temporary employment agency is responsible for the following obligations:

Providing the employee with a written agreement outlining the terms agreed upon between the user employer and the agency, including:

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Capital Group Personnel Service

3 Sucha street, floor 3, 50-086 Wroclaw

Personnel Service SA with its registered office in Wroclaw, entered into the National Court Register kept by the District Court for Wroclaw - Fabryczna in Wroclaw, 6th Commercial Division of the National Court Register, share capital: PLN 7 843 469,00, fully paid.

3 Sucha street, floor 3, 50-086 Wroclaw

Capital Group Personnel Service

Personnel Service SA with its registered office in Wroclaw, entered into the National Court Register kept by the District Court for Wroclaw - Fabryczna in Wroclaw, 6th Commercial Division of the National Court Register, share capital: PLN 7 843 469,00, fully paid.